Senior Administrative Assistant

Company Overview:

Hillwood, a Perot Company, is a leading real estate investment and development firm built on a culture of honesty, respect, quality, and collaboration. The company is a full-service real estate developer, investor, and advisor dedicated to creating possibilities for investors, partners, and communities all around the world. For more information, visit www.hillwood.com.

Position Summary:

Hillwood seeks a skilled and motivated Senior Administrative Assistant to provide direct support to the Executive Administrative Director (EAD) in the Chairman's office. The ideal candidate possesses excellent customer service skills, precise attention to detail, acute organizational abilities, and a track record of taking initiative in a professional setting. Additionally, the individual must have excellent interpersonal and communication skills, as well as the ability to interact with people at all levels of the organization, including top executives, in a high-energy, fast-paced environment while exercising good judgment and discretion when dealing with confidential matters. Flexibility and the ability to manage priorities are essential.

Responsibilities:

• Assist the EAD with any research and preparation of briefing materials for meetings, travel and speaking engagements
• Assist the EAD with reservations for both personal and business travel, including transportation and accommodations
• Receive correspondence and mail, direct, log or flag as appropriate
• Create and maintain files and records for historical and informational reference
• Receive and log all invitations/contribution requests to be presented at the weekly scheduling meeting
• Assist with ordering lunch and set-up coffee as needed
• Register, greet and escort guests as needed
• Answer phones, maintain phone log, place calls as directed by the EAD
• Maintain business and personal contacts
• Maintain documents reflecting confidential personal data
• Archive and download personal/business photos
• Order personal/business items as directed by the EAD
• Prepare reports as requested by the EAD
• Communicate with various household staff members
• Participate in weekly scheduling meetings
• Back up support to the EAD when needed

Required Skills/Abilities:

• Excellent written and verbal communications skills
• Excellent project management and organizational skills
• Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Maintain a high level of confidentiality
• Work well with executives and staff
• Use initiative and maintain a firm sense of responsibility
• Work with little direct supervision
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint, Access) and Internet Explorer/Chrome

Education and Experience:

• Bachelor’s degree preferred
• 5+ years administrative experience

EEO Statement:

Hillwood is committed to providing equal employment opportunities to all applicants and employees, regardless of race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information, or any other legally protected characteristic.

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